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HIPAA Security Reminder of the Week

Working Off-Site

When working off-site, remember:

Do not take confidential information off-site unless:

  • You have official authorization from your department or division manager and department policy or practice permits the information to be taken off-site.
  • The information must be taken off-site to fulfill your job duties (for example: home visits to a patient).

For hard copies in transit:

  • Carry sensitive documentation/records in a locked satchel or case.
  • Do not leave sensitive documentation/records unattended, e.g. at restaurants, washrooms, public transit, etc.
  • Do not read sensitive documentation/records where others could see them.

For electronic documentation/records:

  • Access documentation/records remotely only on authorized, secure networks with encrypted communication.
  • Use a strong password to protect your mobile devices.
  • Be sure your computer has up-to-date security, including firewall, antivirus and anti-spam software.